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PMP® Exam Is Changing from January 02, 2021

PMP® Exam Is Changing from January 02, 2021

1. The PMP exam has been postponed to January 02, 2021, by PMI. 

2. The new PMP exam will focus on the following three new domains:

  1. People – emphasizing the skills and activities associated with effectively leading a project team
  2. Process – reinforcing the technical aspects of managing a project
  3. Business Environment – highlighting the connection between projects and organization strategy

3. The new PMP Exam content will cover 50% Predictive Approach and 50% Agile / Hybrid Approach across all Three Exam Domains

 

The PMP exam based on the new course outline that was scheduled to come into effect from July 1, 2020, has now been postponed to January 02, 2021.

PMI has made this move after the impact of the pandemic that has paralyzed the world and disrupted lives.

Shifting the date to months ahead is a move aimed to make time and space for project management professionals wanting to get PMP certified.

The present climate is not conducive given the grave health concerns that have grappled countries with lockdowns and self-isolations. PMI has stated that the safety and well-being of the community are paramount and precedes everything. The task force set up in PMI is monitoring the situations on the ground on a daily basis, and assessing the turn of events decided to extend the present PMP exam till December 2020.

The postponement of the exam will help the candidates time to get over the challenges faced with health care and provide time and training resources to prepare for the PMP exam.

These are compelling reasons for the PMP exam to be launched on January 02, 2021.

 

Will the Course Outline change?

PMI has made no reference to any change in the course outline so far. Only the Exam date has been rescheduled to January 02, 2021.  Other things, until an announcement is made by PMI, remain the same. The new course outline of PMP has been covered at length in our blog: PMP Exam is Changing

 

The new PMP Exam course outline was released by PMI on 30 June 2019. PMI will update the syllabus when the new PMP exam comes into effect by January 2021.

The links for the New PMP Content outline and the existing content outline are presented below.

It is to be noted that the PMP exam is not based on A Guide to The Project Management Body of Knowledge (PMBOK® Guide). PMBOK® Guide only serves as reference material. Candidates need to access other learning aids and study guides to enhance their understanding and improve their chances of clearing the PMP exam.

What are the New PMP Exam Changes?

1. The New PMP Exam will focus on the following Three New Domains:

  1. People – emphasizing the skills and activities associated with effectively leading a project team
  2. Process – reinforcing the technical aspects of managing a project
  3. Business Environment – highlighting the connection between projects and organization strategy

Download the New PMP Exam Content Outline (PDF)

 

The three domain areas will focus on predictive, agile, and hybrid approaches. The table below will help to understand the framework of the new PMP exam and the focus on each domain.

 

New PMP Exam Outline

DOMAIN

% WEIGHT

Domain I. People

42%

Domain II. Process

50%

Domain III. Business Environment

8%

TOTAL

100%

There is a new term introduced in the new PMP exam content outline called “enablers”.

But what are “Domain”, “Tasks” and “Enablers” according to the new PMP exam changes.?

Domain – is the knowledge area necessary for the project management practice.

Tasks –  These are the tasks to be executed by the project manager in the domain areas for the successful execution and completion of a project.

 Enablers – These are Descriptive illustrations of the work associated with the task.

 

New PMP Exam

Domains

3

Tasks

35

Enablers

Yes

 

Looking at the table above, one might get the impression that new PMP exam has shrunk as the objectives are fewer. It is not so, and if anything the new PMP exam will be more complex and harder as compared to the existing PMP exam. This is the main driver to prepare and appear for the PMP exam before December 2020.

While PMBOK-version 6 as the reference material has not changed for the new PMP course outline, how PMI will assess the the PMP certification exam has changed.

 

2. The new PMP Exam content will cover 50% Predictive Approach and 50% Agile / Hybrid Approach across all Three Exam Domains

3. Project Management Domains Aligned To Real Life Practices

 

Will PMBOK change?

NO. There will be no change as PMBOK® Guide Sixth Edition will continue as the reference material. You can use the PMBOK® Guide Sixth Edition till December 2020. The seventh edition of the PMBOK® Guide is expected in the second quarter of 2021.

I am preparing for the PMP Exam. How will the changes affect me?

It is strongly recommended to take the exam when you have time till December 2020 since the existing PMP exam and its patterns are well known. Post-January 2, 2021, the new PMP exam will come into effect and its not clear how the exam will be structured.

In case, you plan to take the PMP exam on or before 31 December 2020

  •  Follow the existing PMP course outline. There are no changes to the existing syllabus
  • Continue with your studies and earn the PDUs through training or other means as prescribed by PMI
  • Use the PMBOK® Guide Sixth Edition as the reference material. In addition, spend time on other learning aids and resources
  • Check carefully about the safety measures and other health-related concerns before scheduling your exam. Aim to take the exam by end of October 2020 to avoid the scramble in securing a slot as there would be a jam in November and December by candidates to sit for the exam before the changeover. The 2 months of November and December are also a window to retake the exam in case you are unable to clear in the first attempt.

In case, you plan to take the PMP exam on or after 2 January 2021

  • Follow the new PMP Exam Content Outline (June 2019) and become familiar with the topics on which you will be tested in the new exam.
  • Follow the PMBOK® Guide Sixth Edition for your studies. The PMBOK® Guide Sixth Edition holds good for the new PMP exam.
  • In addition, you need to Study The Agile Practice Guide and agile approaches.
  • Check with your training provider and confirm the updated course outline and required study material aligned with the new course outline
  • Check for additional study materials, learning aids and other resources
  • Make a schedule any day on or after 2 January 2021 for the new PMP exam.

What happens if I have already scheduled my exam?

If you have scheduled your exam and unable to appear due to restrictions arising out of the COVID-19 or other health concerns,  you can reschedule your exam at a date convenient. PMI has assured to make an arrangement with regard to exam reschedule and also extend your eligibility till 18 January 2021

Can I reschedule at this time?

Yes, you can reschedule your exam. You can check about the specific test center in your location using this  PearsonVUE’s Coronavirus Update Page.  You can reschedule your exam at available time slots using your online Pearson VUE account.

Can I get a refund of the fees paid?

The fees paid will be transmitted by PMI. You will also be able to reschedule your exam without any penalty charges.

How will I get to know if the exam gets canceled?

In case you have chosen Pearson VUE and paid your fees, there will be an email cancellation notice and also the refund. In case your appointment remains unchanged then expect the exam to be conducted as scheduled. Ensure you have all your safety measures in place and take all the necessary precautions.

 

 

Benchmark your current level of preparation for the current version of the PMP Exam. 
Download Free PMP® Exam Practice Test with 200 PMP® Questions.

You may also be interested in Sample PMP® Exam Prep Questions before you download the Free PMP® Practice Test.

Download our Free PMP Brochure for more information. Do visit our Corporate Training to know more about core offerings for enterprises in empowering their workforce.

iCert Global conducts Project Management, Quality Management, Business Analysis, Agile, Scrum, and DevOps Certification courses across various locations in the United States. 

Visit us at https://www.icertglobal.com/ for more information about our professional certification training courses or
Call Now! on +1-713-287-1213 / +1-713-287-1214 or e-mail us at info {at} icertglobal {dot} com.

You may also be interested in Sample PMP® Exam Prep Questions before you download the Free PMP® Practice Test.

Download our Free PMP Brochure for more information.

iCert Global conducts Project Management, Quality Management, Business Analysis, Agile, Scrum, and DevOps Certification courses across various locations in the United States.

Visit us at https://www.icertglobal.com/ for more information about our professional certification training courses or Call Now! on +1-713-287-1213 / +1-713-287-1214 or e-mail us at info {at} icertglobal {dot} com.

The company conducts both Instructor-led Classroom training workshops and Instructor-led Live Online Training sessions for learners from across the United States and around the world.

Please Contact Us for more information about our professional certification training courses to accelerate your career in the new year. Wish you all the best for your learning initiatives in the new year.

Are you ready to take the first step towards getting a PMP Certification? The last day to take the current PMP Exam is December 31, 2020, and the PMP Exam is changing from January 0201, 2021.
 

By when are you planning to achieve the PMP Certification? Have you set a target to get PMP Certified before December 2020? Let us know your thoughts in the 'Comments' section below. Thank you.

Connect with iCert Global on: 

Linkedin | Facebook | Twitter | Instagram | YouTube | Pinterest 

Subscribe to our YouTube Channel | Subscribe to our Telegram Channel

Wish you all the best for your PMP Certification Exam Prep Training. iCert Global would be privileged to play a part in your journey towards achieving a globally recognized PMP Certification from The Project Management Institute, Inc. 

Read more about PMP Exam Changes on PMI.org.

 

Professional Certification Training Courses from iCert Global

- PMP Certification Training

- CAPM Certification Training

 

Quality Management Training by iCert Global:

- Lean Six Sigma Yellow Belt (LSSYB) Certification Training Courses

- Lean Six Sigma Green Belt (LSSGB) Certification Training Courses

- Lean Six Sigma Black Belt (LSSBB) Certification Training Courses

 

Scrum Training by iCert Global:

- CSM (Certified ScrumMaster) Certification Training Courses

 

Agile Training by iCert Global:

- PMI-ACP (Agile Certified Professional) Certification Training Courses

 

DevOps Training by iCert Global:

- DevOps Certification Training Courses

 

Business Analysis Training by iCert Global:

- ECBA (Entry Certificate in Business Analysis) Certification Training Courses

- CCBA (Certificate of Capability in Business Analysis) Certification Training Courses

- CBAP (Certified Business Analysis Professional) Certification Training Courses

 

The company conducts both Instructor-led Classroom training workshops and Instructor-led Live Online Training sessions for learners from across the United States and around the world.

Please Contact Us for more information about our professional certification training courses to accelerate your career in the new year. Wish you all the best for your learning initiatives in the new year.

Let us know your thoughts in the 'Comments' section below. Thank you.

 

 

 


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What are the different types of Project Management Leadership Styles?

:

There are 10 types of leadership styles a project manager should know to play an effective role in all the situations. 

  1. Autocratic Leadership Style
  2. Democratic Leadership Style
  3. Coercive Leadership Style
  4. Strategic Leadership
  5. Laissez-faire Leadership style
  6. Affiliative Leadership Style
  7. Pacesetting Leadership Style
  8. Coaching Leadership Style
  9. Transformational Leadership Style
  10. Transactional Leadership style


 

Leadership style is a way of approaching, managing and supporting a team. Leadership style is different for every individual based on their personality. Leadership is a default trait in project managers to lead and manage a team. Each leader owns a unique style of leading and managing a team. 

“One-size-fits-all” solutions do not hold good for all the projects. A multi-dimensional framework is introduced based on the fundamental practices of project management.

Leadership style is all about creating systematic work culture within an organization which contributes to the successful completion of a project. The main aspect of leadership is to apply the correct leadership style in the correct situation. 

Project managers can possess effective leadership quality by the following ways that can improve the success rate of the project:

  • Setting Measurable goals: The common goals are to be set by project managers. The timeframe required to reach the objective is set to accomplish the common goals.
  • Social- Influence: The performance of the team can be influenced by conformity, socialization, obedience and peer pressure. The productivity of the team can be improved by improvement in work culture. The opinions, emotions, and behavior of team members are affected by the project managers.
  • Clarity: Clear vision towards goal. Without a clear vision of the consequences, the team cannot be led by the project manager effectively.
  • Inspire team members: Project managers should make things happen. The inspiring team is making team members work willingly.
  • Motivate team: The motivated team always gives the best result. The team can be motivated by appreciation, opportunities, and rewards.
  • Guidance: Project managers guide the team by providing all the required information clearly.

 

There are 10 types of leadership styles a project manager should know to play an effective role in all the situations. 

  1. Autocratic Leadership Style
  2. Democratic Leadership Style
  3. Coercive Leadership Style
  4. Strategic Leadership
  5. Laissez-faire Leadership style
  6. Affiliative Leadership Style
  7. Pacesetting Leadership Style
  8. Coaching Leadership Style
  9. Transformational Leadership Style
  10. Transactional Leadership style

1. Autocratic Leadership Style 

An autocratic leadership style is an authoritative style of leadership where a leader takes all the decisions without considering the team’s input. This style of leadership involves authoritarian control over the team members. 

In this leadership style, the work structure is highly structured and rigid. The rules are very clearly communicated. 

The main benefit of the autocratic leadership style is the decisions are made quickly with a clear chain of command.

The autocratic style of leadership can be effective when the leader is knowledgeable and skilled.

2. Democratic Leadership Style 

Democratic leadership style is the inverse of the autocratic leadership style. This style involves all the team members in decision making by considering all the inputs given by them. The primary aim of the democratic leadership style is to build commitment and generate new ideas. 

The democratic approach is aligned with emotional intelligence traits such as collaboration, teamwork, influence and conflict management. This style is very effective as it allows all the team members to be confident and open. 

3. Coercive Leadership Style 

Coercive leadership style is a highly commanding style and an authoritarian approach to team members. The leader or project manager demands immediate compliance with their orders.

This style of leadership can be described as:

“Do what I tell you.”

The main advantage of coercive leadership style is 

  • The leaders know to get the work done quickly
  • Increases productivity
  • Eliminates disobedience
  • Enables team members to follow the rules and regulations of the organization 

4. Strategic Leadership Style 

A strategic leadership style is adopted when the leader is able to express the strategic vision to the team members and motivate them to reach the goal. The key traits if this style of leadership is the leaders are:

  • Visionary
  • Open
  • Focused
  • Courageous
  • Prudent

There are 4 types of strategic leadership style:

  • High Control Innovator (HCI)
  • Participative Innovator(PI)
  • Status Quo Guardian (SQG)
  • Process Manager (PM)

 

A strategic leadership style focuses more on the macro-level of work. The main aim of strategic leadership is productivity and develop a positive environment in which employees or team members can focus more on the organization’s and stakeholder’s requirements. 

5. Laissez-faire Leadership style 

Laissez-faire Leadership style is a self-rule style empowering individuals or teams to take decisions on their own. According to Merriam-Webster, Laissez-faire is "A philosophy or practice characterized by a usually deliberate abstention from direction or interference, especially with individual freedom of choice and action."

The project management with this style has minimal communication with their team. The delegation of authority is done in this leadership style. 

6. Affiliative Leadership Style 

An affiliative leadership style is a very commonly used style of leadership. The leader or project manager creates an emotional bond with team members to encourage team members, promote cooperation and teamwork. It builds trust among the team. The main advantage of adopting this leadership style is that 

  • The leaders resolve conflicts quickly
  • The top priority will always be the employees
  • Reduces stress
  • Positive feedbacks are given

The key characteristic of the affiliative leadership style is that the leaders are ‘Honest to a fault’ and strong communication skills.

The leader motivates the team with nurturing and praising. They make employees feel valued and recognized. 

7. Pacesetting Leadership Style 

Pacesetting leadership style in which the leader sets the high standard for team members’ performance. In this style, the leader is obsessed with getting the work done faster and better. This style is deployed when the team members are highly competent and motivated and well versed in their work. Pacesetting leadership style can be effective when a leader follows the below points:

  • A leader should maintain a high professional level
  • Should possess high knowledge
  • Evaluate the performance of the team
  • Know the consequences

8. Coaching Leadership Style

 

Coaching Leadership style is in which the leader encourages the team members to enhance their technical and personal skills and create a positive impact on the project team. The leaders or coaches guide the team members on a day to day basis and allow them to identify their strengths and weaknesses. In this style of leadership, mistakes are considered as learning opportunities. 

By adopting this style of leadership, the leader can bring the best out of employees. The main advantage of adopting Coaching Leadership style is:

Positive work environment

Employee benefit

Self-development

Increase in productivity

9. Transformational Leadership Style 

Transformational Leader style is adopted when a leader or a project manager works with team members to encourage, motivate and inspire the team and allow them to learn a sense of corporate culture, employee ownership and independence in the workplace.

The main aim of this style is to make team members highly motivated and inspired.

This style is best suitable where the organization practices agile and aims to remain consistent and error-free.

 

10. Transactional Leadership Style 

Transactional Leadership style is the opposite of the Transformational leadership style. It is adopted to motivate the employees through rewards and punishments. This style requires high supervision and monitoring. Errors are closely investigated and minimized.

The transactional leadership style is suitable for organizations with routine procedures. 

In this style, leaders set specific goals and provide specific directions to reach the target. 


 

Do visit our Corporate Training to know more about core offerings for enterprises in empowering their workforce.

Download Free PMP® Exam Practice Test with 200 PMP® Questions.

PMP NEW CONTENT OUTLINE

You may also be interested in Sample PMP® Exam Prep Questions before you download the Free PMP® Practice Test.

Download our Free PMP Brochure for more information.

iCert Global conducts Project Management, Quality Management, Business Analysis, Agile, Scrum, and DevOps Certification courses across various locations in the United States.

Visit us at https://www.icertglobal.com/ for more information about our professional certification training courses or Call Now! on +1-713-287-1213 / +1-713-287-1214 or e-mail us at info {at} icertglobal {dot} com.

Project Management Training by iCert Global:

- PMP Certification Training

- CAPM Certification Training

 

Quality Management Training by iCert Global:

- Lean Six Sigma Yellow Belt (LSSYB) Certification Training Courses

- Lean Six Sigma Green Belt (LSSGB) Certification Training Courses

- Lean Six Sigma Black Belt (LSSBB) Certification Training Courses

 

Scrum Training by iCert Global:

- CSM (Certified ScrumMaster) Certification Training Courses

 

Agile Training by iCert Global:

- PMI-ACP (Agile Certified Professional) Certification Training Courses

 

DevOps Training by iCert Global:

- DevOps Certification Training Courses

 

Business Analysis Training by iCert Global:

- ECBA (Entry Certificate in Business Analysis) Certification Training Courses

- CCBA (Certificate of Capability in Business Analysis) Certification Training Courses

- CBAP (Certified Business Analysis Professional) Certification Training Courses

 

The company conducts both Instructor-led Classroom training workshops and Instructor-led Live Online Training sessions for learners from across the United States and around the world.

Please Contact Us for more information about our professional certification training courses to accelerate your career in the new year. Wish you all the best for your learning initiatives in the new year.

Which certifications are you aiming to achieve? Let us know your thoughts in the 'Comments' section below. Thank you.

 


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PMP Exam is Changing From JANUARY 2, 2021 | Get PMP Certified Before The PMP Exam Changes | Use Discount Code LVC45

PMP Exam is changing from JANUARY 2, 2021

NOTE: CITING THE SITUATION ARISEN AFTER THE CORONA VIRUS (COVID-19) IMPACT, PMI.ORG HAS CHANGED THE PMP EXAM TO JANUARY 2, 2021

Important Dates to remember: 

  1. December 31, 2020: Last day to take the Current Version of the PMP Exam 
  2. January 2, 2021: PMP Exam Change In Effect. It is the first day to take the New Version of the PMP Exam

Don’t miss this chance to be PMP Certified before the PMP Exam Changes from January 2, 2021.

Use discount code LVC45 for 45% discount on PMP Certification Live Online Training across the United States, Canada, United Kingdom, and Australia.

Enroll Now! for PMP Certification Training and get PMP Certified before the PMP Exam changes on January 2, 2021.

PMP Certification Training schedule: March to June 2020.

Mar 24-27 | Apr 27-30 | May 26-29 | June 23-26

Use Discount Code ICW15 for 15% discount on PMP Certification Training. (Offer applicable for select countries - United States of America, Canada, United Kingdom, Australia, UAE, Saudi Arabia, Singapore).

Download the New PMP Exam Content Outline (PDF)

Register for our 4-day PMP Certification Training Course and get PMP Certified before the PMP Exam change comes into effect from January 2, 2021.

 

What's New in the PMP Examination?

1. What is Changing in the PMP Exam from JANUARY 2, 2021?

In a dynamic and agile work environment Project Management professionals need more diverse skills and approaches than ever before to succeed. In tune with the times, the PMP Certification too is evolving like the profession.

The New PMP Exam will focus on the following Three New Domains:

  1. People – emphasizing the skills and activities associated with effectively leading a project team

  2. Process – reinforcing the technical aspects of managing a project

  3. Business Environment – highlighting the connection between projects and organization strategy

Download the New PMP Exam Content Outline (PDF)

PMP new content

New PMP Exam Content Outline. Three New Domains - People, Process, Business Environment

Source: New PMP Exam Content Outline - PMI.org (PDF)

Today’s project management practitioners work in a variety of project environments and utilize different project approaches.
The PMP certification will be reflective of this and will incorporate approaches across the value delivery spectrum. 

  • 50% of the Exam will represent Predictive Project Management approaches
  • Balance 50% of the Exam will represent Agile or Hybrid approaches. 

Content that spans the value spectrum, including Predictive, Agile and Hybrid approaches, will be included across the three exam domains. 

Predictive, Agile, and Hybrid approaches will be found throughout the three-domain areas of People, Process, and Business Environment. 
The three new domains are aligned to real-life practices.

The number of domains will be reduced from five in the existing PMP Exam to three in the new version of the PMP Exam. 

Existing (Current version) of the PMP Exam Content Outline: 5 Domains
Valid up to December 31, 2020.

  1. Initiating: 13%
  2. Planning: 24%
  3. Executing: 31% 
  4. Monitoring and Controlling: 25%
  5. Closing: 7%

New PMP Exam Content Outline: 3 Domains aligned to real-life practices.
From January 2, 2021 onwards.

  1. People: 42%
  2. Process: 50%
  3. Business Environment: 8%

2. PMP Exam Change: 50% Predictive Approach and 50% Agile / Hybrid Approach across all Three Exam Domains

The New PMP Exam will have more approaches to delivering outcomes. The New PMP Exam will cover both Predictive Project Management (~50%) and Agile Project Management / Hybrid Project Management approaches across all Three Domains. 

3. Project Management Domains Aligned To Real Life Practices

Project Management Domains aligned to Real-Life practices | iCert Global

Benchmark your current level of preparation for the current version of the PMP Exam. 
Download Free PMP® Exam Practice Test with 200 PMP® Questions.

You may also be interested in Sample PMP® Exam Prep Questions before you download the Free PMP® Practice Test.

Download our Free PMP Brochure for more information. Do visit our Corporate Training to know more about core offerings for enterprises in empowering their workforce.

iCert Global conducts Project Management, Quality Management, Business Analysis, Agile, Scrum, and DevOps Certification courses across various locations in the United States. 

Visit us at https://www.icertglobal.com/ for more information about our professional certification training courses or
Call Now! on +1-713-287-1213 / +1-713-287-1214 or e-mail us at info {at} icertglobal {dot} com.

PMP Certification Training schedule: March to June 2020.

Mar 24-27 | Apr 27-30 | May 26-29 | June 23-26

Our PMP Course Offerings: 
1. 4-Day PMP Certification Training: $1799 Only. (Less 15% with Code ICW15)
2. 4-Day PMP Certification Training with PMI Membership: $1999 Only. (Less 15% with Code ICW15) 
3. 4-Day PMP Certification Training with PMI Membership and PMP Exam Fees Included: $2399 (Less 15% with Code ICW15)

Professional Certification Training Courses from iCert Global

Project Management Training by iCert Global:

- PMP Certification Training

- CAPM Certification Training

Quality Management Training by iCert Global:

- Lean Six Sigma Yellow Belt (LSSYB) Certification Training Courses

- Lean Six Sigma Green Belt (LSSGB) Certification Training Courses

- Lean Six Sigma Black Belt (LSSBB) Certification Training Courses

Scrum Training by iCert Global:

- CSM (Certified ScrumMaster) Certification Training Courses

Agile Training by iCert Global:

- PMI-ACP (Agile Certified Professional) Certification Training Courses

DevOps Training by iCert Global:

- DevOps Certification Training Courses

Business Analysis Training by iCert Global:

- ECBA (Entry Certificate in Business Analysis) Certification Training Courses

- CCBA (Certificate of Capability in Business Analysis) Certification Training Courses

- CBAP (Certified Business Analysis Professional) Certification Training Courses

The company conducts both Instructor-led Classroom training workshops and Instructor-led Live Online Training sessions for learners from across the United States and around the world.

Please Contact Us for more information about our professional certification training courses to accelerate your career in the new year. Wish you all the best for your learning initiatives in the new year.

Use discount code ICW15 and register for our upcoming PMP Certification Training courses across the globe.

Let us know your thoughts in the 'Comments' section below. Thank you.

Connect with iCert Global on: 

Linkedin | Facebook | Twitter | Instagram | YouTube | Pinterest 

Subscribe to our YouTube Channel | Subscribe to our Telegram Channel

Wish you all the best for your PMP Certification Exam Prep Training. iCert Global would be privileged to play a part in your journey towards achieving a globally recognized PMP Certification from The Project Management Institute, Inc. 

Read more about PMP Exam Changes on PMI.org.

 


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Top 5 Ways To Do Project Time Management

:

The top 5 ways to do Project Time Management are: 

  1. Prioritize the work
  2. Organize the project activity list 
  3. Spend time effectively
  4. Set realistic target and commitments
  5. Use softwares and tools

We all have heard “Time is Money”. Time is one of the most important aspects of any organization. The business strategies and project goals are highly aligned with the time. The successful project is the one that is completed within time constraints.

Project Managers hold the responsibility of deciding the resources and getting the project activities done within the time constraints.

Project managers play a vital role in the completion of the project with respect to all the processes of project management aligned with Schedule, Cost, Scope, Quality, Resources, Risks, Changes, Stakeholders.

In order to keep track of the project’s timeframe, the project schedule is created at the beginning stage. The documented framework is created including the project’s milestones, project activities, deliverables, and timeframe.

 

 The main aim to develop the project schedule is to know: 

  • What needs to be done?
  • Who will do the task?
  • When is the deadline for the project?
  • When should the task need to be finished?

The top 5 ways to do Project Time Management are: 

  1. Prioritize the work
  2. Organize the project activity list 
  3. Spend time effectively
  4. Set realistic target and commitments
  5. Use softwares and tools

1. Prioritize the work 

Accurately Prioritizing the task is one of the biggest challenges faced by project managers. Irrespective of the size of the projects, prioritizing effects the progress of the project and team engagement. 

Here are the steps to prioritize the work:

  • List out all the tasks

Collect a list of all the tasks and put together everything possible. While listing out, don’t worry about the order of the task. 

  • Identify important v/s urgent 

After listing out all the tasks, the next step is to identify the tasks which need immediate attention. Check the dependency of the task on further tasks.

  • Assess value

Once you identify the important work, know the task which brings the highest value to your organization and business goals.

  • Set the tasks based on estimated effort 

Always start with the task which takes maximum effort to finish. Once the task with maximum effort and time is finished, the other tasks can be done.

  • Be adaptable and flexible  

Changes and uncertainty are very common in project management. The project management professional should be able to adapt to the changes. 

2. Organize the project activity list 

The list of all the project activities should be organized to determine the project responsibilities to the team. Tasks can be organized in many ways. The common ways to organize the task are:

  • Organizing the task by the due date
  • Organizing tasks by progress 

 

Organizing the tas by the due date:

 

Due date is very important for project managers and a team when they organize tasks. The team gets motivated to finish the milestone when the task is allotted with a due date. The team plans and executes based on the time given to complete. 

The dude date can be set using tools and softwares to check on task recurrence, check overdue and finally set the due dates according to the changes. 

 

Organizing tasks by progress 

 

All the project tasks include sub-tasks. Sub-tasks can help to get the framework of the ultimate task objective through progress. These tasks are managed in Kanban. The to-do list on the Kanban board can help you to organize the work by progress. 

Kanban helps in visualizing all the steps included in the project workflow.