Simple Database Management with Microsoft Access | iCert Global

In the present day, information is extremely valuable. Consequently, individuals utilize several tools to organize and make sense of it. One extremely useful tool is Microsoft Access. It is simple to use large sets of information in a manner where everything remains in order.

What is Microsoft Access?

Microsoft Access is a computer program made by Microsoft that helps you store and manage information. It comes with the Microsoft 365 set of programs. Microsoft Access is used to help users store, keep track of, and analyze data. Access was launched way back in 1992 and is one of the oldest programs still in use today.

Characteristics of Microsoft Access

1. Easy to Navigate

Access has an easy-to-use screen that lets you make tables, forms, and reports just by dragging and dropping things. You do not have to be a technology wizard to use its capabilities.

2. Pre-Designed Templates

It has templates to assist you in getting started. For instance, it has templates for inventory tracking, customer management, etc.

3. Smart Data Search (Queries)

Access enables you to search and structure your data in smart ways. Through sorting, filtering, or merging data between two tables, you can simply find what you are looking for.

4. Charts and Reports

You can make neat reports, charts, and summaries using the information you collect.

5. Custom Forms

You have the ability to design your own forms so that it is easy for users to insert or see data. You can add things like text boxes or buttons.

6. Automate Your Work with Macros

Access enables you to use macros to automate routine tasks—in this case, opening a form or performing a search—leaving you free to do other things.

7. Write Your Own Code

If you possess the talent of working with VBA (Visual Basic for Applications), then you can devise your own solutions and automate lengthy tasks.

8. Share with Others

You can allow other people to have access to your database and specify who can see or alter the data.

9. Interoperability with Other Microsoft Products

Access is Excel-compatible, Word-compatible, and compatible with other Microsoft applications. You can export or import data and apply it in so many different ways.

How Is Microsoft Access Different from Excel?

Let us talk about what Microsoft Excel is before we proceed to the differences. Excel is a program that enables you to deal with numbers and manage small sets of data. It is most proficient at performing simple calculations and creating charts.

How Microsoft Access Is Used ? 

Microsoft Access contains several useful tools that make data management and understanding easier. Some of the applications of the way it is used are discussed below:

• Import from Excel or other databases.

• Design data viewing or entry forms

• Conduct searches (queries) to reveal in-depth information.

• Produce reports that can be printed or exported to PDF files

• Access the data using SQL

Main Components of Microsoft Access

Tables

This is where the data is kept, like a big table with rows and columns. You can store it all in one big table (a flat database) or break the data into many small related tables (a relational database).

Relational Databases

Rather than grouping all of it in one location, it is preferable to divide the data into separate tables that are related. This simplifies organization and searching.

Forms.

Forms allow users to enter or view information without directly having to deal with tables.

Macros

Macros are handy little programs that allow you to have routine things done automatically, like opening a form or running a search.

Modules

Modules are special collections of instructions in a programming language known as VBA. They let you do more advanced tasks.

Questions

Queries are searches that help you locate precise information from your tables. They are priceless, particularly when your database is packed with information.

Reports

Reports help you to sort and classify your data, so it is easy to read, share, or print.

How Microsoft Access is Constructed (Architecture) ?

Microsoft Access is a relational database management system that gives you the means to design and work with databases in a user-friendly interface.

Here's a look at its makeup:

• Tables: All your information in rows and columns

• Forms: Streamline the process of data entry and viewing.

• Questions: Find, structure, and filter the information you need.

• Reports: Present your data through charts, summaries, or graphs.

• Macros: Simplify tasks such as opening a form

• Modules: Code your own using VBA.

• Security: Decide who can look at or change the data.

With additional groups, Access can connect to large systems like SQL Server, where a large number of users can access the same database at the same time.

The Common Uses of Microsoft Access.

• Data Storage: Maintain a well-organized repository of important data.

• Inventory Management: Monitor items, locations, and inventory

• Customer Management (CRM): Keep and maintain customer information.

• Project Management: Track tasks and deadlines

• Employee Records: Keep employee information and work history

• Planning Events: Coordinate guest lists and RSVPs.

• Small Business Help: Monitor your finances, sales, and stock.

Types of Microsoft Access Databases

1. Flat File Databases

Simple and contains just one table—good for basic requirements.

2. Relational Databases

Employ multiple tables that refer to each other—best suited to organize complex data.

Microsoft Access Data Types

Access enables you to save different kinds of data. The following are the most common kinds:

• Attachment: Stores images or documents

• Auto Number: Automatically numbers each record

• Calculated: Makes calculations using data from other disciplines

• Currency: Stores money amounts

• Date/Time: Stores dates and times

• Hyperlink: Links to websites

• Long Text: Contains much text (up to 63,999 characters)

• Number: Stores numbers for calculations

• OLE Objects: Stores files like audio or video

• Short Text: Names of stores or brief information

• Yes/No: Holds single true or false values

How to obtain certification? 

We are an Education Technology company providing certification training courses to accelerate careers of working professionals worldwide. We impart training through instructor-led classroom workshops, instructor-led live virtual training sessions, and self-paced e-learning courses.

We have successfully conducted training sessions in 108 countries across the globe and enabled thousands of working professionals to enhance the scope of their careers.

Our enterprise training portfolio includes in-demand and globally recognized certification training courses in Project Management, Quality Management, Business Analysis, IT Service Management, Agile and Scrum, Cyber Security, Data Science, and Emerging Technologies. Download our Enterprise Training Catalog from https://www.icertglobal.com/corporate-training-for-enterprises.php and https://www.icertglobal.com/index.php

Popular Courses include:

• Project Management: PMP, CAPM ,PMI RMP

• Quality Management: Six Sigma Black Belt ,Lean Six Sigma Green Belt, Lean Management, Minitab,CMMI

• Business Analysis: CBAP, CCBA, ECBA

• Agile Training: PMI-ACP , CSM , CSPO

• Scrum Training: CSM

• DevOps

• Program Management: PgMP

• Cloud Technology: Exin Cloud Computing

• Citrix Client Adminisration: Citrix Cloud Administration

The 10 top-paying certifications to target in 2025 are:

• Certified Information Systems Security Professional® (CISSP)

• AWS Certified Solutions Architect

• Google Certified Professional Cloud Architect 

• Big Data Certification

• Data Science Certification

• Certified In Risk And Information Systems Control (CRISC)

• Certified Information Security Manager(CISM)

• Project Management Professional (PMP)® Certification

• Certified Ethical Hacker (CEH)

• Certified Scrum Master (CSM)

Conclusion

Microsoft Access is a smart data work tool. You can simply monitor, track, and report information. Enroll in the courses at iCert Global to study Microsoft Access the right way.

Contact Us For More Information:

Visit : www.icertglobal.com     Email : info@icertglobal.com